Secretary III
Location: On-site – Boston, MA (Federal Protective Service)

Make an Impact Where It Matters Most

Blue Rose Consulting Group, Inc. (Blue Rose) is seeking a reliable and highly organized Secretary III to provide direct administrative and operational support to senior leadership within the Federal Protective Service (FPS), Department of Homeland Security.

This role is mission-critical to the daily functioning of the Regional Director (RD) and Deputy Regional Director (DRD) offices. You will serve as a central coordination point for communications, records management, data systems, and executive travel—operating independently in a secure federal environment while handling sensitive information with discretion and precision.

What You’ll Do

As a Secretary III, you will:

• Receive and screen incoming calls and visitors for the FPS Regional Director and Deputy Regional Director, routing only those requiring executive attention

• Independently handle routine information requests and provide phone coverage for the program office

• Assist visiting agency officials, Central Office representatives, and other Regional Directors with communications and administrative needs

• Respond to inquiries by clarifying needs, researching information, and developing solutions based on knowledge of government operations and problem-solving experience

• Coordinate with FPS divisions and, when necessary, Central Office or other regional experts to ensure accurate and complete responses

• Establish, maintain, and control records and correspondence files for all RD/DRD office matters

• Create, edit, revise, calculate, retrieve, store, and produce final documents including correspondence, reports, calendars, statistics, tables, mailing labels, and databases using Microsoft Office tools

• Maintain and update a web-based regional data system by reviewing daily blotter reports and entering significant incidents in real time; independently validate data accuracy and completeness

• Enter inspections, technical reports, and other operational data as required

• Maintain official federal employee personnel files, ensuring records are current, complete, and safeguarded in accordance with privacy and security policies

• Prepare and submit travel authorizations and expense reports for the Regional Director; arrange travel and lodging, monitor itineraries, and coordinate changes using web-based travel systems and direct vendor contact

• Consolidate and prepare executive briefing materials for weekly and ad hoc meetings and conference calls

• Schedule and track usage of two Regional Conference Rooms

Schedule & Work Details

• Full-time (40 hours/week)

• On-site: Monday–Friday, 0900–1700

• Location: Boston, MA

Requirements

• U.S. Citizenship required

• Public Trust clearance required or higher

• Experience providing executive-level administrative or secretarial support in a federal or similarly structured environment

• Strong written and verbal communication skills

• Demonstrated ability to work independently, manage competing priorities, and handle sensitive information

• Proficiency with Microsoft Office applications and web-based data systems

• High attention to detail and strong organizational skills

Why Join Blue Rose?

• Support senior leadership within a critical DHS law enforcement mission

• Work in a secure, professional federal environment with real operational impact

• Stable, full-time on-site role with clear responsibilities and accountability

• Opportunity to contribute to well-run, mission-focused government operations

Apply Today

Email: bluerosestaffing@bluerose-consulting.com
Website: www.bluerose-consulting.com/careers
LinkedIn: https://www.linkedin.com/company/blue-rose-consulting-group-inc/